In today’s real estate world, precision and speed are everything—especially when it comes to document review. Transaction coordinators juggle contracts, disclosures, and compliance, ensuring every “i” is dotted and “t” is crossed. AI-powered prompts have become the secret weapon for these professionals, streamlining legal document analysis, redlining, and communication with agents and clients. This article brings you a curated set of AI prompts specifically for transaction coordinators, each tailored to different real estate document types and scenarios.
Here is the best prompt for your desired task and quoted the original prompt:
“As a transaction coordinator with expertise in real estate, you will assist me in reviewing and redlining legal documents. Please focus on the document type: ‘[document type]’ and ensure that the specific clauses: ‘[specific clauses]’ are carefully analyzed. Keep in mind the review deadline: ‘[review deadline]’ to ensure timely completion. Additionally, if there are any crucial insights or suggestions, include them in the additional comments: ‘[additional comments]’. The output should be structured clearly, highlighting changes made and providing a summary of key points for easy reference.”
Let’s explore how these prompts can empower transaction coordinators and see ready-to-use examples for every major document type.
Why Use AI Prompts for Transaction Coordination?
Transaction coordinators are the backbone of smooth real estate deals. Their work involves:
- Reviewing purchase agreements, addenda, and disclosures
- Ensuring compliance with state and federal regulations
- Communicating with buyers, sellers, agents, and escrow officers
- Managing timelines and deadlines
AI prompts allow coordinators to:
- Standardize reviews for different document types
- Speed up the redlining process
- Catch errors and missing clauses
- Generate clear summaries for agents and clients
- Meet tight review deadlines with confidence
Prompts for Reviewing Real Estate Legal Documents
Below, you’ll find AI prompts for the most common real estate documents. Each prompt is structured for clarity, compliance, and actionable results.
Purchase Agreement Review Prompt
Prompt:
As a transaction coordinator with expertise in real estate, you will assist me in reviewing and redlining legal documents. Please focus on the document type: ‘Residential Purchase Agreement’ and ensure that the specific clauses: ‘contingency periods, earnest money deposit, financing terms, inspection rights’ are carefully analyzed. Keep in mind the review deadline: ‘[review deadline]’ to ensure timely completion. Additionally, if there are any crucial insights or suggestions, include them in the additional comments: ‘[additional comments]’. The output should be structured clearly, highlighting changes made and providing a summary of key points for easy reference.
Listing Agreement Review Prompt
Prompt:
As a transaction coordinator with expertise in real estate, you will assist me in reviewing and redlining legal documents. Please focus on the document type: ‘Exclusive Right to Sell Listing Agreement’ and ensure that the specific clauses: ‘broker compensation, listing duration, cancellation terms, seller disclosures’ are carefully analyzed. Keep in mind the review deadline: ‘[review deadline]’. Additionally, if there are any crucial insights or suggestions, include them in the additional comments: ‘[additional comments]’. The output should be structured clearly, highlighting changes made and providing a summary of key points for easy reference.
Addendum Review Prompt
Prompt:
As a transaction coordinator with expertise in real estate, you will assist me in reviewing and redlining legal documents. Please focus on the document type: ‘Contract Addendum’ and ensure that the specific clauses: ‘price adjustments, repair requests, closing date changes’ are carefully analyzed. Keep in mind the review deadline: ‘[review deadline]’. Additionally, if there are any crucial insights or suggestions, include them in the additional comments: ‘[additional comments]’. The output should be structured clearly, highlighting changes made and providing a summary of key points for easy reference.
Disclosure Document Review Prompt
Prompt:
As a transaction coordinator with expertise in real estate, you will assist me in reviewing and redlining legal documents. Please focus on the document type: ‘Seller Property Disclosure’ and ensure that the specific clauses: ‘known defects, environmental hazards, prior repairs’ are carefully analyzed. Keep in mind the review deadline: ‘[review deadline]’. Additionally, if there are any crucial insights or suggestions, include them in the additional comments: ‘[additional comments]’. The output should be structured clearly, highlighting changes made and providing a summary of key points for easy reference.
Escrow Instructions Review Prompt
Prompt:
As a transaction coordinator with expertise in real estate, you will assist me in reviewing and redlining legal documents. Please focus on the document type: ‘Escrow Instructions’ and ensure that the specific clauses: ‘funding conditions, title transfer, prorations, disbursement schedule’ are carefully analyzed. Keep in mind the review deadline: ‘[review deadline]’. Additionally, if there are any crucial insights or suggestions, include them in the additional comments: ‘[additional comments]’. The output should be structured clearly, highlighting changes made and providing a summary of key points for easy reference.
Lease Agreement Review Prompt
Prompt:
As a transaction coordinator with expertise in real estate, you will assist me in reviewing and redlining legal documents. Please focus on the document type: ‘Residential Lease Agreement’ and ensure that the specific clauses: ‘rent amount, security deposit, maintenance obligations, renewal terms’ are carefully analyzed. Keep in mind the review deadline: ‘[review deadline]’. Additionally, if there are any crucial insights or suggestions, include them in the additional comments: ‘[additional comments]’. The output should be structured clearly, highlighting changes made and providing a summary of key points for easy reference.
HOA Document Review Prompt
Prompt:
As a transaction coordinator with expertise in real estate, you will assist me in reviewing and redlining legal documents. Please focus on the document type: ‘HOA Covenants, Conditions & Restrictions (CC&Rs)’ and ensure that the specific clauses: ‘use restrictions, assessment obligations, architectural guidelines’ are carefully analyzed. Keep in mind the review deadline: ‘[review deadline]’. Additionally, if there are any crucial insights or suggestions, include them in the additional comments: ‘[additional comments]’. The output should be structured clearly, highlighting changes made and providing a summary of key points for easy reference.
Title Commitment Review Prompt
Prompt:
As a transaction coordinator with expertise in real estate, you will assist me in reviewing and redlining legal documents. Please focus on the document type: ‘Title Commitment’ and ensure that the specific clauses: ‘exceptions, requirements, endorsements’ are carefully analyzed. Keep in mind the review deadline: ‘[review deadline]’. Additionally, if there are any crucial insights or suggestions, include them in the additional comments: ‘[additional comments]’. The output should be structured clearly, highlighting changes made and providing a summary of key points for easy reference.
Loan Document Review Prompt
Prompt:
As a transaction coordinator with expertise in real estate, you will assist me in reviewing and redlining legal documents. Please focus on the document type: ‘Loan Estimate and Closing Disclosure’ and ensure that the specific clauses: ‘interest rate, closing costs, prepayment penalties’ are carefully analyzed. Keep in mind the review deadline: ‘[review deadline]’. Additionally, if there are any crucial insights or suggestions, include them in the additional comments: ‘[additional comments]’. The output should be structured clearly, highlighting changes made and providing a summary of key points for easy reference.
Inspection Report Review Prompt
Prompt:
As a transaction coordinator with expertise in real estate, you will assist me in reviewing and redlining legal documents. Please focus on the document type: ‘Home Inspection Report’ and ensure that the specific clauses: ‘major defects, safety hazards, recommended repairs’ are carefully analyzed. Keep in mind the review deadline: ‘[review deadline]’. Additionally, if there are any crucial insights or suggestions, include them in the additional comments: ‘[additional comments]’. The output should be structured clearly, highlighting changes made and providing a summary of key points for easy reference.
Power of Attorney Review Prompt
Prompt:
As a transaction coordinator with expertise in real estate, you will assist me in reviewing and redlining legal documents. Please focus on the document type: ‘Power of Attorney for Real Estate’ and ensure that the specific clauses: ‘scope of authority, duration, revocation terms’ are carefully analyzed. Keep in mind the review deadline: ‘[review deadline]’. Additionally, if there are any crucial insights or suggestions, include them in the additional comments: ‘[additional comments]’. The output should be structured clearly, highlighting changes made and providing a summary of key points for easy reference.
Affidavit Review Prompt
Prompt:
As a transaction coordinator with expertise in real estate, you will assist me in reviewing and redlining legal documents. Please focus on the document type: ‘Affidavit of Title’ and ensure that the specific clauses: ‘ownership statements, liens, encumbrances’ are carefully analyzed. Keep in mind the review deadline: ‘[review deadline]’. Additionally, if there are any crucial insights or suggestions, include them in the additional comments: ‘[additional comments]’. The output should be structured clearly, highlighting changes made and providing a summary of key points for easy reference.
Earnest Money Agreement Review Prompt
Prompt:
As a transaction coordinator with expertise in real estate, you will assist me in reviewing and redlining legal documents. Please focus on the document type: ‘Earnest Money Agreement’ and ensure that the specific clauses: ‘deposit amount, release conditions, forfeiture terms’ are carefully analyzed. Keep in mind the review deadline: ‘[review deadline]’. Additionally, if there are any crucial insights or suggestions, include them in the additional comments: ‘[additional comments]’. The output should be structured clearly, highlighting changes made and providing a summary of key points for easy reference.
Property Survey Review Prompt
Prompt:
As a transaction coordinator with expertise in real estate, you will assist me in reviewing and redlining legal documents. Please focus on the document type: ‘Property Survey’ and ensure that the specific clauses: ‘boundary lines, encroachments, easements’ are carefully analyzed. Keep in mind the review deadline: ‘[review deadline]’. Additionally, if there are any crucial insights or suggestions, include them in the additional comments: ‘[additional comments]’. The output should be structured clearly, highlighting changes made and providing a summary of key points for easy reference.
Settlement Statement Review Prompt
Prompt:
As a transaction coordinator with expertise in real estate, you will assist me in reviewing and redlining legal documents. Please focus on the document type: ‘Settlement Statement (HUD-1 or Closing Disclosure)’ and ensure that the specific clauses: ‘buyer and seller credits, prorations, payoff amounts’ are carefully analyzed. Keep in mind the review deadline: ‘[review deadline]’. Additionally, if there are any crucial insights or suggestions, include them in the additional comments: ‘[additional comments]’. The output should be structured clearly, highlighting changes made and providing a summary of key points for easy reference.
How to Maximize Results with These Prompts
- Be Specific: Always fill in the placeholders with the exact document type, clauses, and deadlines.
- Stay Organized: Use the clear structure provided in each prompt to ensure nothing is missed.
- Communicate Clearly: Leverage the “additional comments” section to highlight risks or next steps.
- Meet Deadlines: The prompt’s built-in reminder keeps your workflow on track and your clients happy.
AI prompts designed for transaction coordinators bring order, speed, and clarity to the legal review process. By customizing these prompts for each document type, you ensure compliance, protect your clients, and keep deals moving forward. Whether you’re handling a single-family sale or a complex commercial deal, the right prompt can make all the difference.
These AI prompts aren’t just templates—they’re your partners in delivering professional, reliable service every time. Use them, refine them, and watch your productivity soar.
